02/06/2023 0 comments

Employers must learn to be flexible.

Post by Dave Butler

Performance should be judged on output not on the hours someone works. Perhaps an unpopular opinion, but I have always despaired of the comments that fly around a management meeting. The ones that praise the ‘hard workers’ slogging away at their desks from dusk till dawn.

Or the “good afternoon” remarks made to the poor person who’s just battled the school run and rush hour traffic only to make it into the office a bit later than expected.

Reflecting on my first full-time contract, it started at 35 hours a week a typical 9-5 job, with 60 minutes for lunch. It changed to 37.5 hours and then increased to 40. Some businesses currently contract 42 hours for full-time employment. It begs the question: what is the tipping point before an individual stops adding value?

Employers should really ask themselves whether even though someone is physically present, how much of their time in the business is truly effective. I’ve often contemplated how we have become so bound by and fixated on the number of hours a person is expected to do.

Even now, in a post-pandemic world, the rigors of the traditional work scenario are clearly coming back into play. That sense of “I must be seen, or I’ll be forgotten or even worse… I’ll be judged”.

A place of ‘give and take’

I wonder when the nation will stop asking for more time from an employee more time away from their home, family and friends. It’s time to realise that, in order to get ‘more’, you have to give something back.

I don’t think this has to mean a more generous financial package. Flexibility is the best reward you can provide an employee the freedom to be trusted to manage their own work time and projects.

Prescribed hours at a specific location don’t necessarily make allowances for an individual’s optimal conditions the time of day they work best; the style they like to work in; the environment and surroundings they thrive within. Nor do they consider circumstances such as young children or a big commute.

Offering flexible arrangements enable an employee to work during the hours they are most productive. This means a company gets more out of them higher output, higher revenue and lower staff turnover. Organizations demonstrating such adaptability also reduce their cost to hire because they represent an attractive place of employment.

Being a flexible company also opens up access to a wider talent pool those exceptional candidates who are otherwise out of reach because they are unable to commit to specific demands such as hours and place of work.

Trust and empower

Ex-Amazon recruiter and best-selling author of 7 Critical Resume Mistakes to Avoid Lindsay Mustain said: “Employees have been statistically proven to be more efficient when provided the opportunity to independently work when, how and as much as they like. Flexible options increase both productivity and the time an employee spends working.”

Some day, we might just take a leap of faith one that gives people the freedom to work their own hours in their chosen environment, which ultimately pays us back with the results they deliver…

11/05/2023 0 comments

Advice on managing a busy email inbox

Post by Dave Butler

in Blog, Productivity, Technology

Prevent your inbox from becoming another full-time job use these tricks and tips to keep the chaos at bay and, instead, adopt healthy email management practice

Email is often the primary mode of business communication, and with good reason; it can be a quick and effective way to complete tasks such as scheduling and providing status updates to your team. However, if you don’t follow healthy email management practice, it can seem like your inbox is the one managing you.

While email is a great form of communication, it shouldn’t be all-consuming. Here’s how to break unhelpful habits and create a healthier, more efficient, relationship with email.

Develop an email schedule

Many people consider achieving inbox zero to be the ultimate email management success; the goal becomes to keep your inbox clean at all times and regularly check for new emails but while checking your email may feel productive, it can actually take time and focus away from other, more important, work tasks. If you want to reduce workplace distractions, and become more productive, ditch this concept and create a schedule to limit the time spent reading and responding to emails. This will minimise the interruptions that derail your productivity on important tasks and ensure that you are setting aside adequate time for them.

There is no rule for what type of schedule works best; if you aren’t sure how often you need to check your inbox, try looking at it at three designated times each day for a week or other fixed amount of time. Reduce this time the following week until you find the minimum amount of time you need to adequately respond.

Managing expectations and creating boundaries are important aspects of creating an email schedule. Make sure clients and co-workers are aware of the new schedule by setting up an automatic response with your email host or adding your email response times to your signature. This way, people who are accustomed to instant replies won’t be surprised or offended if you take three hours to respond instead of three minutes.

Organise content in folders

We often rely on email for important work history information but, with the number of emails most of us receive daily, finding a message you need can feel like searching for a needle in a haystack. Among the respondents in a Mail Manager survey, 73% said they spent too much time searching for emails so it’s no wonder that 70% of the same group felt email was a large drain on overall productivity.

One of the easiest ways to save yourself a headache is to develop a robust email organisation system. Create folders for timely emails or informative messages to keep your inbox clean and manageable. If you work for a company that has several departments, it might be beneficial to organise your account by department, with subfolders for time-sensitive material. You can also create folders for recurring projects or events.

Unsubscribe from email chains

An integral part of the email organisation process is the magic of the unsubscribe link. It’s easy to become inundated with offers from companies and vendors by signing up for their lead magnets but if their subsequent correspondence only adds to your email backlog, it might be time to unsubscribe. Be ruthless with this; marketers know they need to earn subscribers’ attention, and your subscription is a privilege.

If creating an email schedule and implementing a strict organisation policy doesn’t make your inbox more manageable, it may be time to consider an email management tool. Some apps allow you to mass unsubscribe from newsletters and other things that are clogging up your inbox.

Pre-schedule messages when appropriate

Schedule-sending features can make email management easier both for you and the people who receive your messages. For instance, let’s say you’ve got a big client meeting coming up; you can draft and schedule your follow-up email ahead of time so that you don’t have to worry about remembering to send your presentation afterwards.

Or you might have an important email you want to get off your desk, but you didn’t draft it until end-of-day Friday. You can schedule it to hit your co-workers’ inboxes first thing on Monday so that you all can enjoy the weekend. Email scheduling can show that you respect your colleagues’ time as much as your own.

Clear the clutter

Past emails can be helpful when you want to retrace your steps in a conversation, but you don’t need to keep every little message. Yes, conversations about action items will help down the line but an email confirming that the team meeting was moved from 2:30 to 3:00 p.m maybe not as important. Regularly delete the emails you don’t need to keep so it’s easier to search your inbox when you need something important.

Set email reminders

One of the reasons people read emails as soon as they receive them is to avoid accidentally forgetting about them later. Let your email platform do the work of remembering for you so that you can focus on your highest priorities.

Some platforms will allow you to mark and set timed reminders for specific messages. If you can sync your calendar with your email platform, you may also be able to create an event from an email. This can be especially helpful if your response requires some extra thought and you need to block time on your calendar to address it.

Turn off notifications

If you’re working on a task, and in a state of flow, the last thing you want is to be interrupted. When you’re inundated with pinging sounds and pop-up notifications every time you get a new email, maintaining focus can be an uphill battle. Disabling notifications can help you stick to your designated email-checking schedule and this will also eliminate the temptation to answer emails outside of working hours.

06/10/2022 0 comments

Encouraging productivity in a hybrid work environment

Post by Dave Butler

in Blog, Modern Working, Productivity

**Annemarie Estess explores the impact of a hybrid work environment and how to encourage productivity for employees working from home**

Back in November 2020 when I asked my coaching clients how they were doing with working from home, they described some highlights ‘I guess I sleep a bit more’ and lowlights ‘We’re struggling for space and getting cabin fever’ of the experience, but ‘lonely’ was the overtone.

I spoke then with people aged 20s-to-60s, graduates to executives, across varied industries and roles. Their circumstances varied but they all described feeling more alone than usual. They were also unsure of what to do about it when the reality was that they were likely to continue to work from home, with no defined end in sight, against the backdrop of the pandemic.

Even though most people logically understood how extraordinary these circumstances were, many were still convinced they were doing something wrong, that it was a failure of their time management or productivity skills, somehow, if they didn’t feel as fired-up and connected to work as they once did. When we zoom out (no pun intended) and look at the trajectory that work has taken for many organisations and staff since 2020, our loneliness, and uncertainty about how to address it, is not surprising. Working from home used to be an exceptional arrangement, something we might have longed for, or tried to get approval for here-and-there as a perk; now, in 2022, ‘hybrid working’ is on everyone’s lips.

A report by the Office for National Statistics in 2019 showed that the number of employees working mainly from home was around five per cent. That figure jumped to about 49% of employees working mainly from in June 2020. These figures are pretty striking. They remind us that we were in uncharted waters as a workforce and, to some extent, we still are. It’s no wonder so many of us may, even now, be feeling adrift and unsure of how to work well at a distance. Of course, some people are loving being based at home but others aren’t so happy, for various and valid reasons.

Wherever you find yourself on that spectrum, it’s fair to say that we’re still collectively in a living experiment about how we can remain connected, engaged and motivated about work without having meaningful, in-person interactions with colleagues every working day.

Here I’m sharing food for thought and approaches that I’ve picked up from clients and colleagues, various podcasts that discuss work fulfilment and engagement amid the pandemic, and my own experimentation of home-working habits. All of them revolve around the same key idea how to make our contact with each other more regular, more honest, more fun and more human.

Bring back the ‘coffee-machine chatter’ when working from home

We may have never expected to miss small talk while waiting for the kettle to boil, but the in-between-meeting moments, and informal conversations, seem to be missed a great deal. Allow a few minutes to, quite literally, sit and chat over a beverage. Even five minutes at the start or end of a one-to-one or team meeting can go a long way to building positive attachment in the team, broadening our base of trust and comfort with each other.

As counterintuitive as it may sound, structure in ‘unstructured’ time with your colleagues

Yes, many of us are coping with meeting fatigue and might groan if someone were to suggest another video call, but we shouldn’t underestimate how powerful it can be to have a ‘phone or video chat where we catch up as people, beyond the scope of work.

If you’re in charge of a recurring meeting, start it with a short check-in

This can involve asking people to name a word or a couple of sentences about their headspace that day. It’s a chance to get a temperature check on how people are doing when we aren’t otherwise getting much interaction with each other.

If you’re a leader or manager working from home, do what you can to give practical support

This might mean flexing a colleague’s working hours to accommodate caretaking responsibilities and facilitating team conversations to gauge where people can tag-team tasks so they aren’t feeling isolated and buried.

Broaden your support base beyond work

Many people I’ve spoken with, particularly those in senior leadership positions, recognise that they need to be able to let down their guard and connect with people who aren’t colleagues. They need somewhere independent and external to get support. Seeking out people and forums friends, family, networking groups, training programmes, professional support like coaching and therapy can give us a more dynamic, broader base of support while working from home.

Listen out for what people are finding difficult about working from home and what they’re finding helpful

You might find a grab-bag of various strategies people are coming up with to stay motivated, engaged and healthy while working from home. If you’re a leader in the organisation, these strategies can be compiled and shared informally or formally.

These approaches won’t replace what we get from being side-by-side with each other, able to organically strike up chat, gauge each other’s moods, stroll to get tea and share stories of the weekend, but they can be part of the important work to revitalise our sense of connection to colleagues, to our work, and to ourselves as hybrid working becomes more and more the ‘new normal’.

20/05/2022 0 comments

Flexible working now arriving at aisle three

Post by Dave Butler

in Blog, Modern Working

Remote workers might soon be able to do their jobs and shop for groceries at the same time, under a new “Spaces” project between Tesco and flexible office operator IWG. A trial at a branch of Tesco in New Malden that will start later in this month and will accommodate 12 private desks, 30 co-working spaces and a meeting room. The 3,800 sq ft space within the store would normally have been used for electrical goods, music, and other forms of entertainment, most of which are now mainly purchased online. The aim is to make better use of floor space and, if successful, Tesco stores across the country could become flexible working hubs.

The deal is the first collaboration between IWG’s Spaces brand and Tesco. The move reflects “part of a shift towards creating more self-sustaining, vibrant local communities that will greatly improve the work-life balance of local workers as well as having a positive impact on the environment by reducing the need for daily and costly commutes into central London”.

Research undertaken by IWG suggests that three-quarters (72 percent) of workers would prefer the long-term ability to work flexibly to going back to the office five days a week, with a 10 percent pay rise. The growth of IWG’s network has been increasingly focused on suburban locations, emphasising the demand for workspace solutions in the heart of local communities. About 77 percent of employees say a place to work closer to home is a must-have for their next job move, with workers four times more likely to choose an office close to home than a city centre.

13/04/2022 0 comments

Ergonomic furniture – a must for long-term homeworkers

Post by Dave Butler

in Blog

Ergonomic furniture for people working at home will still be an active market even when people have begun to return to the office

Research published in March by Currys PC World, in collaboration with Canon, found that many UK employees working from home still don’t have their own office space, with 27% working from the living room and one-in-10 working from the kitchen.

Such working environments are not ergonomically optimised and, in the long-term, could lead to tiredness and work-related injuries, such as shoulder or muscle strains, which are painful and can impact on productivity.

It means that, with working from home set to be a long-term arrangement for many employees either full-time or part-time split between home and the office, the issue of having ergonomically-designed office furniture at home is as important as ever.

“Ergonomics is all about enhancing your performance through good design whilst also keeping you safe and healthy,” says Simon Howorth, marketing and design manager at DAMS. “What this means is that you need to take a bird’s eye view of the space you now find yourself working in and identify what is working and what’s not. You don’t need to evaluate your workspace every day to within an inch of its life, but you should certainly be considering how you generally feel, day-to-day.

“For instance, for a chair to support and fit you properly there are some key features you need to consider height adjustment, good seat depth, lockable back with lumbar support, adjustable armrests and dynamic chair adjustment which allows you to move in the chair whilst being supported. At Dams we believe that everybody deserves a good office chair which has the movement and positioning capabilities to enable people to sit comfortably, while at the same time encouraging productivity by seamlessly supporting the body during work activities.”

08/04/2022 0 comments

Wherever I lay my laptop, that’s my workspace

Post by Dave Butler

in Shopping Tips, Blog, Modern Working, Technology

Hybrid working is set to be a major business trend in the second half of this year, and Wave Office can help employers ensure they have the right equipment for this.

The COVID-19 pandemic changed the way many people work, with home working increasingly significant. These changes look set to stay as we move towards a post-pandemic phase, with many people wanting to work at home for at least some of the time.

Figures from the Office for National Statistics show that of those currently working from home, 85% want to use a ‘hybrid’ approach of both home and office working in future. This means that hybrid working is set to become increasingly common and presents opportunities to dealers.

For instance, while mobile ‘phones, webcams and high-speed internet connections continue to offer seamless communication between home and base, access to information is a concern. “Employees are looking for solutions to have business continuity between work and home, through shared online access to documents and paperwork,” says Andrew Cowling, senior channel marketing specialist at PFU (EMEA) Ltd a Fujitsu company.

“Paper-based information can be stored in filing cabinets, desks, storage boxes and archives, which makes it difficult to share and access. Moving documents between home and work also increases the risk of loss, damage or theft, increasing the risk of data loss and potential of fines.

“Scanning these documents unlocks their potential, allowing the digital information to be shared on mobile devices, tablets and PCs enabling access whenever, and wherever they are required. This also offers the combined benefits of being able to organize, analyze, search and share information, quickly and easily, saving time and money whilst improving efficiency for customers. Wave Office can educate customers on scanning benefits in order to help open up this market opportunity.”

04/08/2020 0 comments

5 Essential Furniture Items For Your Home Office

Post by Dave Butler

in Blog, How To Choose, Modern Working, Office Design

COVID-19 has officially swept the nation, and now home offices are becoming the new normal. Many people have adapted to changes, but some are still finding it difficult to create an efficient working space at their homes. And without the right furniture or space, working from home can seem like a chore rather than a refreshing experience. Here at Wave Office, we are the experts of office furniture and know what essentials you need to help you be the most productive. From office chairs to desks, storage solutions and more, we can help you find the right furniture to suit your needs. With the right environment and office furniture, working from home will seem like a breeze. Keep reading on and find out what furniture items you should have in your home office

The Right Chair Finding the right chair for your home office is very important, as you are going to spend a lot of time there. Most office chairs will be comfortable for the first few hours but after they can cause a lot of discomfort throughout the day. That isn’t ideal especially since you will be spending around 7-8 hours at your desk each day. A comfortable chair you should consider is an Ergonomic chair. Ergonomic chairs provide amazing comfort and will feel comfortable throughout the whole day. They can also be adjusted to suit the height of your desks and length of your arms, so you won’t need to lean forward every two seconds.
A Flexible Desk One of the most important furniture pieces in your home office is your desk. You want to choose one that suits your workload, style and colour scheme. Plus, you want a desk that offers flexibility and boosts your productivity. The perfect desk for this would be a height-adjustable one. These desks are very versatile and give you a break from sitting down. In addition, standing desks also boost your productivity as it keeps you more focussed and alert on the task at hand. Standing desks come in a variety of sizes, so you can easily choose one that will suit your workload as well.
Appropriate Storage An essential item that always gets overlooked in home offices is storage and it definitely shouldn’t! Unlike commercial working spaces, home offices are usually smaller. Which makes investing in storage units a smart idea. Cabinets and storage units can make your home office look more professional and attractive. Plus, file cabinets and other storage units will ensure that important files are kept safe while at home.
An Organized Bookcase Getting an attractive book-case for your home office will give it the colour, style and wow-factor it needs. This piece of furniture can be a focal point in your office and be a place for you to keep books, magazines and other work items. Some bookcases come with additional storage draws as well, which can be extremely beneficial.
Attractive Office Accessories At most commercial workplaces, they have an abundance of office accessories, such as accessory trays, pencil trays, monitor arms and more. These accessories are also essential for home offices as they keep stationery, files and the overall desk organised. You can also get accessories such as chair mats that help moving around your desk easier. So, think about your day to day tasks and what files or actions you will be doing. Then you can determine what accessories you need to streamline your work and finish off your home office.

Here at Wave Office Ltd. we have been helping many people design their home office with quality furniture. We understand these times are uncertain, and we will always be here to help. From chairs to desks, accessories and more, Wave have everything you need for your home office. With us, you can design an efficient home office with quality furniture that will boost your productivity and make your work feel easy. You can check out our wide range of home office furniture on our site, or you can call our friendly team on 01293 510553

18/09/2019 0 comments

Obesity in the workplace

Post by Dave Butler

in Blog, Wellbeing

Did you know that one in four adults are classified as clinically obese?

This means that one in every four of your employees could be obese and require additional adjustments to support their comfort and overall wellbeing.

In the UK, an estimated 15.5-16 million sick days taken per year are attributed to the effects of obesity. Obesity can cause a number of serious health issues such as:

high blood pressure
diabetes
heart disease
some types of cancer
musculoskeletal conditions
poor mental and emotional wellbeing

All of these effects of obesity can also have repercussions on the productivity, presence and efficiency of your staff. Worries about health, lack of self esteem, feelings of guilt or shame and varying amounts of pain and discomfort can all distract people from their work. As an employer, there are several things that you can do to care for your staff. You should ensure that they are as comfortable as possible at their current size, but also consider creating a company wide strategy for health and wellbeing that encourages everyone to make healthier choices. Healthier food and drink options should be offered in the canteen, vending machines and from any outside subscription services or caterers. You could also make sure that the healthy canteen recipes are made available for staff to follow at home. Considering how and when staff get the opportunity to move and exercise throughout the day is also important. Practical plans that go beyond a subsided gym membership should be implemented in order to encourage all staff to become more active during working hours. For example, installing changing and showering facilities, alongside secure and convenient storage for clothes, bags and equipment can be helpful in encouraging more active ways to commute to work such as walking, jogging or cycling. An on-site gym could be considered to provide an easily accessible place to exercise or external agencies could be brought in to run a variety of exercise classes throughout the week. Simpler and more instant plans could include the introduction of walking meetings, promoting the use of stairs instead of lifts and creating monthly or weekly staff team challenges such as total amount of steps or weight lost. Make sure that staff often take the entirety of their lunch break, are encouraged not to eat at their desk and incorporate some type of movement during their break, such as a short walk around the building or grounds. Regular health screenings can not only help people to realise if they do have a health issue, but they can also help to keep those who are trying to make healthier choices on track. Another benefit of on-site health screenings is that they allow employers to gain a better insight into the health of their workforce and identify areas that may require more focus. Employees should be provided with information on reputable weight loss, exercise and wellbeing classes, clubs or apps. This helps to ensure that they make healthier and more informed choices outside of the workplace. The NHS Change4Life website is a great place to source this type of information. With all that being said, change takes time and staff need to be comfortable enough to work productively until the changes start to take effect. So, what can be done? Carry out a review of the furniture that your staff are using. If an employee is sat in an unsuitable chair, levels of discomfort can increase, leading to a drop in productivity. In the worst case scenarios the chair may break, causing embarrassment or even harm to the employee. Key indicators that someone is sat in a chair that is inappropriate for their size include:

The employee does not appear to comfortably fit between the two armrests
In the case that a chair doesn't have armrests, the member of staff is visibly too large for the chair
The employee has complained of or taken time off due to musculoskeletal pain
The castors or base of the chair may start to crack
The chair's back does not properly support the employee, even once the tension has been adjusted

There are a range of seating options available to cater for larger employees. These types of chairs feature wider seats and backrests and are designed to withstand heavier weights. Some chairs designed for heavier loads offer even more support and comfort with bespoke designs, unique to an individual's needs. A chair assessment can be carried out by a member of our staff to avoid potentially uncomfortable conversations between employers and employees in relation to size and weight. We can also take a range of other measurements in a professional and discreet manner and ask specific questions in order to establish the best product for the employee's needs.

20/02/2019 0 comments

NATIONAL HEART HEALTH MONTH

Post by Dave Butler

in Blog, Wellbeing

February is the British Heart Foundation's, National Heart Health Month and we are all encouraged to learn as much as possible about looking after our hearts

Many deaths and preventable disabilities in the UK are caused by heart related illnesses, but making some simple changes can improve your chances of avoiding these diseases.

Diet

A good diet is vital for overall health, but it is even more important when it comes to health of the heart. However, if you work in an office environment, sticking to healthy food choices can be particularly difficult. Birthdays, celebrations, leftovers and general "pick-me-ups" are all good excuses for people to bring unhealthy food into the office. Saturated fats raise cholesterol levels and increase the risk of heart disease. Foods such as cakes, biscuit and dairy products are all generally high in saturated fats. Sugar raises your heart rate and any unused energy will be stored as fat, which can increase the risk of heart disease and type 2 diabetes. Salt raises blood pressure and increases the risk of heart attacks and strokes. Try to encourage staff to make healthier choices by offering nutritious meals in the canteen, providing fresh, low sugar snacks throughout the day and ensuring that low sugar drink options are available. Education is an extremely important factor in helping people to make informed choices about their diet. The British Heart Foundation has some great resources on their website that you could use to provide staff with information about well balanced diets and portion control.

Exercise

The heart is a muscle and requires regular exercise in order to stay strong and healthy. Unfortunately, spending the majority of the working week sat at your desk means that fitting regular exercise in to your day can be difficult. With some small changes to equipment, alongside motivating tasks or challenges organised by management, it can be easier and more fun than you think to get a good amount of movement into your working day. For example, sit/stand desks or monitor risers can be a great way to get staff on their feet throughout the day. Step challenges are also a fun way to build morale as well as keeping employees active. If you don't already have teams within your business, divide your workforce up as evenly as possible and supply everyone with a pedometer. Give every team a week to complete the most amount of steps and think of a healthy reward for the winners.

Mental and Emotional Health

Employers should also strive to look after the mental health and overall wellbeing of their employees as stress can have a detrimental impact on heart health. Employers should make sure that their staff are aware of the help that is available to them if they find themselves struggling emotionally or mentally. You could create information leaflets, posters or emails to let people know about support available to them within the business and outside agencies that can help. Workshops are also a great way to get people involved and educated or finding a new hobby which can help people to care for their wellbeing outside of work.

Training and Education

For every minute that somebody in cardiac arrest doesn't receive defibrillation, their chances of survival drop by 10%. Having a defibrillator and trained staff on site could save a life. First aid training should be provided regularly and as many staff as possible should be invited to attend. Employees should also be made aware of the risk factors that can cause heart disease and illness such as high blood pressure, diabetes and smoking. Information and support in controlling these risk factors can help staff to take back control of their health and avoid more serious conditions in the future.

30/01/2019 0 comments

Getting to work in winter weather

Post by Dave Butler

in Blog, Wellbeing

Snow, rain or ice , as well as lower light levels or glare from the low sun are all conditions that can make the winter commute very hazardous. Driving in these types of weather can be extremely stressful and require a lot of concentration. However, there is some sensible advice to be followed to try to make your commute as safe and calm as possible. Give yourself extra time: Rushing is a main cause of mistakes and feeling under pressure to arrive on time can cause you to speed. In winter, this can be even more dangerous than speeding in normal conditions. Remember that in snowy and icy conditions in particular, you should drive slower than you normally would, traffic is likely to be heavier and slower moving and you may need to take a detour. All of these factors may add time to your journey that should be allowed for. Clear your car properly: All windows and mirrors should be completely clear of any ice, snow or fog and you should make sure there is no snow left on the roof of your car as this can drop on to the windscreen when you are driving. Driving your car when windows, mirrors and windscreens are not clear is an offence that can add three points to your license. Keep speed down and stopping distances greater than usual: Corners should be taken extra slowly and remember that safe stopping distances are doubled in wet conditions and can be up to ten times greater in icy conditions. Keep steady and in control: Try to avoid heavy acceleration, braking and steering in bad weather conditions. Carry out any maneuvers slowly and with great care. Make sure that you are always aware of your surroundings as pedestrians, cyclists, motorcyclists and other cars can be harder than usual to see. Keep an emergency kit in the car: Winter weather can be unpredictable and it is not unheard of for people to become stuck due to impassable roads or breaking down with long recovery times. This is why it is vital that you keep a winter emergency kit in the car. This should include: Torches and batteries, warm clothing and blankets, hi-vis jackets, jump leads, food and drink and a spade.

30/01/2019 0 comments

Cold Weather Working

Post by Dave Butler

in Blog, Wellbeing

Cold weather brings lots of worries for employers and employees alike. Main concerns include travel, absenteeism, illnesses and general health and safety. In this post, we aim to give a little practical advice to help you to handle the biggest business concerns that cold weather brings.

What temperature should my workplace be?

There is no legal lower limit for indoor working temperature, but the Workplace Health, Safety and Welfare Regulations of 1992 state that the minimum temperature in the workplace should not fall below 16°c, reduced to 13°c if the work requires a high level of physical activity. However, these are only recommended guidelines and not legal requirements. The regulations go on to state that the temperature of workrooms should provide reasonable comfort without the need for special clothing. Employers are required to do what is reasonable and practical to keep employees warm and safe. Extra risk assessments may need to be carried out to ensure that employers are doing everything that they can to ensure their employees are not at risk of illness or injury. When the weather begins to affect the workplace, the HSE recommends the following measures in order to keep the working environment warm:

Provide adequate heating with the addition of additional heaters if required
Reduce any drafts and reduce exposure to the cold by minimising the length of time that tasks are carried out outdoors or in colder areas
Provide ample break time for employees to spend time in warmer areas, eat warm food and make hot drinks
Provide appropriate floor insulation or footwear if employees are expected to stand for extended periods of time

What if the weather makes it difficult or impossible to reach your workplace?

If heavy snow or ice is making your journey extremely long, difficult or dangerous, the most advisable thing to do would be to talk to your manager about working remotely. Employers should prepare for such events with clear guidelines in place to avoid confusion among employees. Employers and employees should both act in a responsible manner at these times to protect individual safety and the interests of the company. By being prepared for such events ahead of time, risk of confusion is lowered and safety concerns are clearly communicated. If you have to travel in the snow or ice, make sure that you are aware of the best way to drive in these conditions.

What about illnesses?

Conditions such as asthma, arthritis, psoriasis and cardiovascular disease can all be aggravated by the cold weather and those who suffer from these illnesses should be encouraged to take extra precautions to protect their health. Working indoors in periods of cold weather can encourage the spread of illnesses such as cold and flu. This is because indoor environments are generally less ventilated in the winter months and people's immune systems are normally weaker. Consider installing hand sanitizing dispensers around the office to help to control the spread of germs. Norovirus is another highly contagious illness and is so common in the winter months that most people know it by the name of "the winter vomiting bug". The bug is easily spread in unventilated environments where people spend a lot of time in close proximity to one another. Those who have had the bug should remain off of work for at least 48 hours after their symptoms have cleared and should remember to properly clean and disinfect their desk and equipment upon their return. Employers should be aware that asthma can become worse in cold weather as the sensitive airways of the sufferer can become aggravated by damp or cold conditions outside. Indoors, sufferers are at risk from heated air and indoor pollutants.

11/12/2018 0 comments

How To Make Hot Desking Work for Your Company

Post by Dave Butler

in Blog, Modern Working, Office Design

Hot desking can have many benefits for your business and can be especially useful for companies that have smaller offices or for organisations who promote flexible working. However, there can be a variety of barriers to the successful implementation of hot desking. Here we aim to highlight the biggest of those hot desking problems and provide some tips and insight into how you can avoid any big issues.

Have a system in place that allows employees to "reserve a desk"

Some days will require more desk based work than other. Having the option to make sure a desk is available when needed is a great way to help the implementation of hot desking seem less scary and more functional for staff. It also helps to keep tensions and competition for space low and makes it easy for people to plan their working day efficiently.

Reservation systems could be as simple as having an office manager or receptionist place a note or dry-wipe board message on a desk stating that the space is reserved for "x", accompanied by the time the desk is reserved from and to. For larger organisations a desk reservation software may be more suitable.

Whichever reservation method is chosen, it is crucial that all staff are briefed on the system, how it works and the importance of following it.

Make sure ample storage solutions are available

If your company is looking into hot desking, its is vital that suitable storage solutions are not forgotten. Adequate and functional storage can be the difference between the success and failure of your hot desking system.

It may be a good idea to ask your employees to fill out a questionnaire about the items they regularly bring in to work and what type of storage they feel would suit them best. For example, if people regularly bring a gym kit or change of clothes to work, larger storage options such as lockers should be made available.

An effective and secure filing system is also important when people no longer have a personal desk to occupy. There are many mobile pedestal options now available on the market and these can be a great solution for storing documents and other items that staff require to carry out their job effectively. Alternatively, a move towards a paperless office could also be implemented around the same time as the start of your hot desking plans.

It's also a good idea to place coat racks and hooks near each set of desks to allow people to keep bags, coats and other bulky items away from their working area but within sight and reach.

Have awareness for how others work

Some companies organise their hot desking system into different zones or departments throughout the building. For example, you may choose to have a silent working area, a more relaxed area and a zone for people who regularly make or take calls.

Alternatively, staff should be encouraged to respect others around them, such as stepping outside to speak on the phone if other colleagues are working quietly.

Keep desks clean and tidy

This is an important factor of hot desking success. Firstly, staff will become frustrated if they have to rearrange or tidy a desk before they can use it and secondly, colds and other illnesses are easily spread when desks, keyboards, phones and mice are shared by many people, so good hygiene is paramount for staff health.

Make it quick and simple for staff to keep desks clean and clear by placing a bin next to each desk or set of desks and antibacterial wipes within easy reach for wiping down the desk and shared accessories. You could also consider placing sanitising hand gel dispensers near each set of desks to help to stop the spread of germs.

Create spaces where staff can relax, socialise and collaborate

Hot desking offers a range of benefits, however, having alternative spaces that allow staff to break away from their work are crucial to the success of a desk sharing environment.

Staff need time to relax, meet with other colleagues and eat and drink in order to be productive, alert and creative. Depending on the way you choose to implement your hot desk system, it may not be possible to achieve these things at a shared desk. Without accessibility to spaces that cater for these types of activities, staff will quickly become frustrated with the system and become rapidly demotivated and unproductive.

13/11/2018 0 comments

Why Are Office Kitchen Areas So Important?

Post by Dave Butler

in Blog, Office Design

Interior design trends are clearly showing that kitchens are becoming the new domestic hub. This trend is now spilling over to the work place and it's easy to see why.

A well designed kitchen area, breakout space or canteen, provides a much needed break from screen time and allows employees to rest, recharge and socialise with colleagues. These areas are fast becoming the collaboration hubs of the office, where creative ideas are conceived and cross-department relationships are formed. Kitchens and breakout areas provide employees with space for a no-obligation rest, chat or meeting. It's an environment where ideas can be sparked, problems solved and morale boosted, all without any pressure. If these things happen in this space, it's a bonus, but the space is primarily accepted and respected as a space that allows time away from work. However, it is often found that without the same pressures that are found in meeting rooms or behind desks, ideas and problem solving become much more creative, inclusive and frequent, even without a set intention or agenda.

What makes a great space?

The best functioning kitchen and breakout areas are equipped with modern appliances and conveniences such as coffee machines, microwaves and refrigerators which allow staff to bring in healthy meals from home and easily recharge their bodies while they rest their minds. Furniture is also hugely important to the functionality and enjoyment of these spaces. Comfortable lounge areas with sofas and soft seating are important for those who want to sit down and recharge. Ergonomic chairs and tables are ideal for staff who wish to work away from their desk in a less formal environment. Large tables and comfortable seating provide a space for groups to gather and chat or collaborate, whilst smaller tables and high quality canteen chairs are great for those who simply want to sit and eat. Acoustic pods and booths can be invaluable in this type of environment as it means those who prefer a little more quiet can still enjoy the culture and opportunity that these spaces provide, without having to completely isolate themselves from the experience. Kitchen and breakout areas are no longer seen as small conveniences, but more as areas that capture and create a positive company culture that should be accessible for all. So, with that in mind, it might be time to start planning a refurb! Here's a great case study for a kitchen area that we completed for a global Sat Comms company to give you some inspiration.

07/11/2018 0 comments

Getting Through Winter at the Office

Post by Dave Butler

in Blog, Wellbeing

Most staff will be waking up to dark mornings and leaving the office in the dark. It's cold and rainy, so commutes are even more miserable and there's less to do during leisure time outside of the office. Christmas is only a few weeks away and some may be stressed with the cost and organisation associated with it. And to top it all off, it's cold and flu season.

So, what can be done to lift spirits and make sure that staff well-being is cared for over the winter months?

Provide healthy snacks This is important in keeping people alert and productive and stopping the afternoon slump. Comfort eating is common at this time of year and usually there's no shortage of sugary snacks on offer in the lead up to Christmas. Fruit is ideal for getting a sweet hit and vitamins all in one. Iron rich foods are also great for providing energy and keeping people alert. Sugary and caffeinated drinks should be kept to a minimum, so consider stocking up on herbal teas or naturally flavoured water. Encourage movement Holding walking meetings, taking the stairs and getting outside on breaks (if it isn't too cold or wet) are great ways to incorporate movement into the working day. Moving helps to keep you alert and productive, as well as stimulating the release of endorphins to keep spirits up. You could also consider putting together a "deskercise" information sheet with instructions on how to keep active whilst working at a desk. Encourage short breaks Following on from the previous point about keeping active, encouraging staff to take a few minutes break in between tasks is a great way to keep people focused. A few minutes every hour to take the eyes away from a screen and allow the brain to relax a little also helps to keep stress levels down and generally help people to feel less pressured. Consider lighting Keep the blinds open, even when it's cloudy as any natural light is beneficial. Consider investing in lighting that more closely mimics natural daylight. This is important for keeping the body clock on track and keeping us refreshed and productive despite the cold and dark outside. Educate staff on the importance of vitamin D In the winter, there is less sunlight available which means our Vitamin D levels will naturally decrease. This can lead to a more deflated mood and further exaggerate any existing aches and pains. Good quality vitamin D supplements are easily available over the counter and can easily help to restore any depleted levels. Offer help and support Set up exercise or well-being workshops throughout each month or offer access to mental health support - this could be as simple as making staff aware about the type of help that is available and local places they can go to receive support or further information. Consider offering physical health checks to staff to make sure their basic health is looked after. You could also set up awareness classes around smoking and drinking as these habits are generally increased around this time of year and are often popular new year's resolutions which are rarely followed through without the right support and awareness. Also, stress the importance of people going to have their flu jab, and perhaps offer it free of charge to employees. Organise a few fun activities throughout the winter Keep morale high and invest in a few fun days out or evening social gatherings throughout the winter months. Generally people tend to hibernate at this time of year, once the Christmas party season is over. This can affect well-being, their performance at work and team morale. Get staff involved with organising something they would all like to do together, and help them to fund a few activities.

07/11/2018 0 comments

How Can I Manage Stress At Work?

Post by Dave Butler

in Blog, Wellbeing

On Stress Awareness Day, we look at some ways that stress at work can be managed

Don't stay silent If your workload is too overwhelming, talk to your manager or a colleague. Explain to them why you're struggling, especially if the problem is out of your control. This helps to keep the people around you informed, which in itself should relieve some pressure. A manager or colleague may be able to offer a solution that you hadn't thought of, or even take some of your workload off your shoulders. Take breaks and try to relax Stress slows down and distorts the cognitive functions of the brain. This has a direct impact on productivity and quality of work. While it may seem that you have no time to take breaks, not taking them can actually be counterproductive. Even just a few five minute breaks taken between tasks, or after working for a certain amount of time can help to keep your brain alert. Use this time to look away from your work, (particularly if you use a screen), get up, stretch and move and also make sure you are snacking healthily and keeping hydrated. After an intense or particularly stressful workload is finished, try to take some proper time to recuperate. For example, if a job has taken weeks to complete and has been particularly stressful, consider taking the minimum of a long weekend off. This way, you will have something to look forward too whilst you are doing the work and a great way to wind down before starting a new project. Try to get outside Even if it's a quick, brisk walk around the block during your lunch break, a change of scenery and some fresh air can help to calm you down and refresh your brain. Exercise is a great stress reliever and it also releases endorphins which improve mood. If you can't get outside, try to leave your desk and walk about the building, use the stairs instead of the lift and even consider parking your car further away from the entrance of the building. Try not to take work home with you Don't check your emails after you leave the office, unless it's company policy. When at home, try to spend some time on yourself. A nutritious meal, a soothing bath or shower and a herbal tea or decaffeinated hot drink can all help you to unwind. Try to end screen time from devices and TV at least an hour before you intend to go to sleep. In this time, you could escape into a book, meditate or write your emotions down in a journal. The NHS also has a list of apps that they recommend in order to help with a range of mental health issues, including stress and anxiety.

thisisengineering-raeng-h6gCRTCxM7o-unsplash (1)

07/11/2018 0 comments

Ergonomic Tips for Teachers

Post by Dave Butler

in Blog, Education, Ergonomics

Although teachers are not necessarily sat down for as long as office workers, they are still just as susceptible to musculoskeletal disorders (MSDs)

Standing for extended periods of time, bending or crouching down to low desks and chairs, or sitting on chairs designed for children can all put strain on a teacher's body. MSDs are one of the leading reasons for extended periods of time off across a range of professions throughout the UK workforce. The economical impact of extended absence is huge and in the case of teachers, the academic impact on students also needs to be considered. Research shows that:

75% of teachers suffer neck and shoulder pain
53% have suffered with knee problems
33% have had trouble with their hips
82% experience MSD related pain at least once a week

What do teachers need to be aware of?

Teachers should pay special attention to how much time they spend on their feet, particularly if they are stood in one place, such as next to the whiteboard, for long periods of time with little movement. Spending a lot of time standing, particularly in one position, can increase the risk of:

Varicose veins
Poor circulation
Bunions
Painful swelling of the feet and legs
Joint damage
Lower back pain
Problems with the feet

Standing properly can help to alleviate pain and strain. When standing, feet should be shoulder width apart, with weight evenly distributed across both feet. Knees should be slightly bent, the back kept straight and shoulders pulled back. When interacting with students, teachers should note how often they are crouching and bending down. These actions can put huge strain on the body and should be avoided where possible.

Solutions?

Achieving good musculoskeletal and postural health is all about making sure that the teacher is properly supported and comfortable throughout the range of tasks they must fulfill each day. The Jollyback Teacher's chair is a great addition to any classroom. It prevents the need for teacher's to crouch and bend by allowing the teacher to sit at pupil height in an ergonomically supportive chair. The castor base and adult height handle, make the chair easy to move without the need for bending or lifting. A supportive, ergonomic chair for working at their own desk should also be made a priority by teachers and their employers.

31/10/2018 0 comments

How Can You Improve Children’s Spinal and Postural Health at School?

Post by Dave Butler

in Blog, Education, Ergonomics

Is your classroom ergonomical?

Musculoskeletal disorders and back pain account for 31 million of lost working days due to absenteeism. The costs to the economy are huge and perhaps that's why prevention or intervention for these issues tends to focus on adults in the workforce rather than children. However, research shows that increasing numbers of children are experiencing neck and back pain. 72% of primary and 64% of secondary school students reported that they had experienced back pain at school. There are currently no legal regulations regarding back and postural health for students that schools are required to follow. Children spend approximately 30% of their waking hours at school and much of this time is spent seated. Freedom from back pain and good postural health has been shown to have a positive impact on concentration and the ability to learn.

Luckily, there are some simple things that you can do to care for student's musculoskeletal health

The 30:30 Rule: for every 30 minutes spent seated, encourage students to stand up, move and stretch for 30 seconds
Limit the amount of time that students are sat cross-legged on the floor. Try to keep this time to around 10 minutes and encourage students to sit with their legs out in front of them
10% of a person's body weight is recommended as the limit of safe weight for backpacks. Try to encourage students to repack their bags each night so they only bring what they need. Alternatively, consider the provision of lockers where students can store belongings that aren't required for their next lesson.
Make sure everybody has a clear view of the front of the classroom, the white board and where you are standing to teach. Students should not need to twist, strain or stretch to clearly see these elements.
If a student is regularly hunching over their work in order to read or write, consider the quality of their eyesight and consider reporting this to their parents
Make sure students are active during break times
Provide students with specially designed ergonomic chairs suitable for their age range.
Lead by example. Get up and move with them and make sure that you are standing and sitting with a good posture.

31/10/2018 0 comments

How Does Tiredness Affect Performance at Work

Post by Dave Butler

in Blog, Wellbeing

Research from Westfield Health has found that almost half of employees regularly turn up to work too tired to function effectively. Despite this, 86% feel that they are not able to openly communicate with their manager about how their tiredness is affecting their performance. 34% of survey respondents said that their mental well-being has suffered because of their tiredness, whilst 55% stated that their fatigue extends beyond the office and affects their home life too. 37% state that tiredness has made them forgetful at work and 30% said it has made them short tempered with colleagues. Worryingly, 22% have found themselves actively drifting off to sleep at work and 13% have drifted off while driving. Furthermore, 30% have had an accident, made a serious mistake or felt extremely stressed at work due to fatigue. Currently, 86% of employees feel that their employers or managers do not recognise the negative impacts and dangers of fatigue and only 9% believe that their employer would find fatigue a valid reason to call in sick. Director of Well-being at Westfield Health, Richard Holmes, states that "the importance of rest time both at work and home should be taken seriously and encouraged by employers, and fatigue should be considered just as important as any other physical illness or injury".

So, what can be done?

Try to break your work schedule down into smaller chunks. This makes larger tasks seem less overwhelming and also allows you to use the Pomodoro Technique which can help you to stay focused and less stressed. Make sure you get up to move around as much as possible throughout the day. This is good for keeping your mind alert and a gentle outdoor exercise such as a short walk during your break time is proven to have a positive impact on mental health. Try to slowly cut down on sugar and carbs and swap caffeinated drinks for herbal teas or water. This helps to keep energy levels steady throughout the day rather than providing an artificial peak caused by sugar or caffeine which results in an energy crash later in the day. Make sure your work space is set up ergonomically. A good ergonomic chair and setting your monitor screen to the correct height, as well as the addition of a footrest are all great ways to keep your body free from aches, pains and strains. An ergonomically correct posture will also keep oxygen flow and circulation at an optimum to help you to stay more alert and focused. Freedom from aches and pains helps you to feel less tired and aids in keeping added stress from pain at bay. Try to get as much rest at home as possible. Develop a good night time routine with screen time ending at least an hour before you plan to go to sleep. Also, unless it is required by your employer, do not bring your work home and don't check or respond to emails whilst out of the office. Consider taking a long weekend if you have enough holiday time to use. Regular, shorter breaks can often be better than one extended summer holiday. Try to use this time to relax and unwind as much as possible and make sure that you do not spend the time checking up on work. Finally, if you feel able to, talk to your manager or employer about how your fatigue is affecting you both personally and professionally. You may, for example, be able to reach a flexible working agreement to allow you some extra time to rest, or you oculd ask for the opportunity to start and finish earlier so that you don't spend any more time than necessary commuting.

30/10/2018 0 comments

What Are Employee’s Top Priorities in Terms of Benefits and Working Environment

Post by Dave Butler

in Blog, Modern Working, Wellbeing

Do you really know what makes your staff tick?

Research by co-working developer, Areaworks, has found that flexible and comfortable working zones are a top priority to employees. Half of the workers surveyed wanted to swap fixed desks for hot desks and casual seating. 64% of office-based respondents also stated that having access to good outdoor facilities or the ability to work on a roof terrace were important productivity and well-being factors. Other items that made the list for dream office features included:

Good kitchen facilities
Plants
Games, e.g, table tennis
Pets
Sleeping Pods
Water Features

A study conducted by Perkbox, found that Generation Z - those born between the mid-1990's and 2000 - place a high importance on perks when deciding where to work. The research also found that 32% of Gen Z prefer smaller benefits with a higher frequency that they can benefit from year round, rather than one bigger annual event such as a Christmas party. The top 3 most popular perks were annual leave on birthdays, free hot drinks and flexible working hours. These were closely followed up by free lunches and access to private health and dental care. Capital One recently conducted a survey of 3,500 full-time US employees. The aim of the research was to understand employee's thoughts on workplace environment and design in relation to productivity, innovation and collaboration. According to the results, many employees highly value flexibility and good office design. They also value up-to-date technology, agile work spaces and personal well-being investments. These factors were found to be particularly important when employees were considering moving to a new employer. For example, 73% of workers say that a flexible schedule is a top reason for choosing to stay with or leave an employer. When it comes to office design, 57% value natural light, 37% feel they benefit from easily reconfigurable furniture, 30% value collaborative spaces and 25% place high importance on rest and relaxation zones. 66% of workers believe that the design of the office environment is more important that it's location. When asked to choose a health and well-being benefit that they would most like to keep or see implemented, 39% of respondents cited healthy food and beverage options as an important benefit, while 33% placed a high importance on on-site health and wellness centers or programs. Next time you're considering your staff retention rates or are trying to attract a new generation of workers, consider what it is that they value and implement as many of these factors as you can.

24/10/2018 0 comments

What’s The Best Height Adjustable Desk?

Post by Dave Butler

in Blog, Ergonomics

Looking to buy height adjustable desks? Need some more information about the best types of sit/stand desks? Read on.

There is plenty of information available online regarding the multitude of ways that sit/stand desks are beneficial for both staff and employers. However, there isn't much information about what the best type of height adjustable desk may be for your business. We won't cover all of the specific benefits that height adjustable desks can offer, as this information is easily found, however, we will say that keeping the body moving throughout the day is one of the best ways to improve concentration and productivity and avoid the development of musculoskeletal issues. There is a wide range of factors that need to be considered when looking to purchase height adjustable desks. These factors are often overlooked by consumers and this leads to dissatisfaction and inefficient use further down the line. It also causes many to believe that sit/stand desks are an unsustainable "fad" for the workplace. Here, we aim to help you to choose the best type of ergonomic sit/stand desk and explain why this choice is most likely to have the best impact on staff health, well being and productivity and thus, the best ROI for your business. Manually adjustable sit/stand desks are generally operated by a crank handle. This adjustment operation is almost always slow and laborious and often people will simply just stop adjusting the desk, particularly if it is intended for use by a sole individual. In the case of electronic height adjustable desks, there are a range of factors to consider before purchase that could cause issues with usage and integration. Electronic operating motors can be noisy both when in use and when idle. A common complaint is that even when not being actively adjusted, the motor will make an annoying humming or buzzing noise which is particularly noticeable in quiet working areas of offices or in libraries. Motors also run the risk of failure. It's not common but it is a problem that can occur and if it does it has the potential to put the desk out of use until fixed. Motor failure is particulalry problematic if the failure occurs during an adjustment as the desk will end up at an awkward and unworkable height. Multiple and frequent adjustments can wear the motor out or cause it to overheat. This is a particular issue in areas where the desk is shared by multiple users or is in a more public environment. Electrical sit/stand desks will need to be placed within the vicinity of a power outlet and there is also the issue of additional cabling to address. The placement of desks that are required to have direct access to power means that re-configuring your office space becomes much harder so your layout becomes very fixed. Making the change to using a height adjustable sit/stand desk can be uncomfortable and hard to become accustomed with for new users. The change requires the user to form a habit of changing between sitting and standing regularly in order to reap the intended benefit of the desk. Having a desk that is quick and easy to adjust, will help to make the process less of a struggle and habit forming easier. As with the point above, people should neither sit all day, nor stand all day so regular adjustments throughout the day are unavoidable. If adjustments are slow, noisy or take a lot of effort, people will simply stop changing the height and the desk's function becomes obsolete, along with the business' ROI. Transform, is the first gas assisted height adjustable desk to come to market. This simple method of adjustment - that has been implemented in chair design for decades - could actually solve many of the issues relating to the use of sit/stand desks and their effective integration into the workplace. The desk requires no electrical power and doesn't rely on a crank handle. The gas assisted adjustment is smooth, quick and requires only fingertip touch from the user. The height is set by applying a brake to keep the desktop in place. Transform boasts a 700-1500mm height range and is available in 1200, 1400 and 1600mm top lengths. Transform is a logical and practical advancement on the height adjustable desks that are currently on the market. It solves all of the problems outlined above and is a worthwhile investment for businesses who are looking to introduce sit/stand desks into their work place.

25/09/2018 0 comments

FURNITURE FOR HEAD OFFICE OF NETWORK INFRASTRUCTURE COMPANY

Post by Dave Butler

in Blog, Projects

As a customer of ours since 2008, we were delighted to be able to assist this network company in making their new offices practical, welcoming and comfortable

Our main areas of focus were the main offices, meeting room, boardroom and breakout space. We created all these areas with a modern and professional finish in mind to reflect the company's business and values. We wanted each area of their new offices to be highly functional and selected a range of furniture with comfort, practicality and ease of use in mind. The main office areas were furnished with bench desking featuring cable management and monitor arms for increased desk space and comfortable ergonomic function. The Oscar mesh back chairs provide ultimate comfort with a self-tensioning synchro-mechanism which keeps users supported through each movement they make in the chair. The mesh also keeps the user's back cool and provides sound ergonomic function. Next to desk tower storage pedestals provided a practical way to keep personal possessions, files and other required materials nearby. They also add to the overall professional and modern feel of the office with their sleek finish and smooth operation. We installed a large box base veneer conference table in the boardroom with integral cable management. We completed the look of this room with faux leather conference chairs for a luxurious feel. Throughout the offices, we also placed height adjustable and poseur benches to allow employees the option of working whilst standing. This has been proven to increase productivity and provide a variety of mental and physical health benefits. Poseur tables and stools were also provided in the breakout area, providing the option of a standing or seated lunch/social area.

03/04/2018 0 comments

How to Make the Most of Your Small Office Space

Post by Dave Butler

in Blog, Office Design

A small office can start off feeling fine, then a couple of new starters arrive, storage spreads out, meetings get squeezed in wherever there’s a spare corner, and suddenly the whole place feels a bit tight. As the space changes make sure you have enough air volume for numbers in the office. That tends to show up in little ways, like people bumping chairs as they pass, noise travelling further than you would like, and desks becoming the default place for everything from filing to catch-ups. Still, making the most from small office space usually comes down to two things: how the room is used day to day, and whether the layout and furniture actually support that. With a bit of planning, some flexible choices, and a few practical swaps, you can often make the space feel calmer and work better, without jumping straight to relocating.

Start With a Plan and Measure Carefully

Before moving anything, it helps to take stock. In smaller rooms, even small measurements affect how the office feels, so it’s worth getting the basics down first. A quick audit might include:

Measuring wall lengths, door swing space, and window positions
Noting fixed items like radiators, sockets, columns, and any awkward corners
Checking walkways, so people can move without having to slide chairs out of the way

A rough floor plan helps too. It doesn’t need to be technical, just clear enough to show where desks, storage, and shared zones could sit. This is also the point where it helps to think about priorities. Does the team need to work closely together, or do they need quiet for focused tasks? Are visitors coming in? Are calls happening all day? Is the office used for quick huddles? If you involve the team in that thinking, you usually get fewer complaints later, and the layout ends up matching real working habits rather than assumptions. Can hot desking reduce the number of spaces required.

Choose Multi-Functional Furniture

In a small office, furniture that only does one job can take up space you do not really have. Multi-functional pieces tend to make a difference because they combine tasks without adding bulk. Some examples that work well:

Desks with built-in drawers, so everyday items don’t spill into shared areas
Shared tables that work as both “extra desk space” and a quick meeting spot
Fold-away or collapsible pieces that can be stored when they’re not needed

This type of thinking also supports space-saving office furniture choices because you’re buying for flexibility, not just filling a gap.

Use Vertical Space and Storage Solutions

Office storage is usually one of the first things that makes a small office feel crowded. People put boxes “just there for now”, then filing grows, then supplies pile up, and the floor space disappears. Using vertical space helps lift a lot of that pressure:

Wall-mounted shelving for supplies and shared items
Cupboards that go up rather than out
Storage walls are made up of modules, so you can vary what’s open, what’s closed, and what is used for high-volume storage

For personal storage, mobile pedestals can also work well, especially if desks are kept compact. Bite pedestals are a useful option for agile setups, because they can move with the person rather than becoming another fixed block in the room. The main idea is simple: keep frequently used items within easy reach, push occasional-use items higher up, and try not to let floor space become long-term storage.

Keep Layout Flexible for Different Uses

Small offices rarely do just one thing. You might need heads-down focus in the morning, a team catch-up at lunch, and a quick planning session in the afternoon. A layout that only works “one way” tends to feel restrictive quite quickly.

Experiment with desk layout ideas

These desk grouping patterns are especially useful for smaller rooms:

Paired Islands: two desks face-to-face, which can support collaboration while staying space-aware, often handy in narrower rooms
Blocked Seating: groups of four desks, which suits small teams working together without needing a big open-plan floor
The Bullpen: desks arranged in an inner-facing square, rectangle, or circle so the whole team can collaborate more naturally

These options are often the difference between a small office feeling “packed” versus “organised”, even when the desk count stays the same.

Think about meetings without sacrificing desk space

If meetings keep happening around someone’s desk, it can help to create a simple shared meeting point:

A wall-mounted presentation monitor, or a large whiteboard, placed where everyone can see without crowding one area.
Collapsible meeting tables, so you can create a meeting space when needed, then store them away.

If you need quick privacy or a quieter discussion space, the older post also suggested flexible, moveable options:

A mobile screen that can be repositioned and stored.
A modular acoustic wall solution that can be restyled or packed away when the meeting is done.

And sometimes, it’s not even about furniture. If the office genuinely can’t handle meetings comfortably, it can help to change the routine:

Use a local coffee shop for one-to-ones
Try walking meetings in a nearby park
If too many people are in on the same days, a rotating remote working schedule can free up space without reducing output

Opt for Compact Seating and Desks

Small offices punish oversized furniture. A desk that is slightly too deep, or a chair that does not tuck in properly, can turn a workable layout into a daily irritation. Slimmer desks often make sense here, particularly where walkways get tight. Modular and mobile desks also fit this section well because they support layout changes without creating dead space. Chairs matter too, especially when people are seated for long periods. This is where supportive operator chairs can help, because they’re built for everyday use but don’t have to dominate the room. The basic aim is to keep furniture proportions sensible, so movement stays easy, and the office feels usable even when everyone is in.

Maximise Light and Openness in the Space

Light changes how a small office feels, sometimes more than any layout tweak. Natural light tends to make rooms feel more open, so it helps to keep windows clear rather than stacking items nearby. A few practical things that often help:

Avoid tall storage directly in front of windows
Use glass screens if you need separation but want to keep brightness travelling through the space
Keep wall colours and larger surfaces light if the room feels boxed in
Tidy cables and surfaces, because visual clutter makes the space feel smaller than it is

This is usually when your small office design starts to feel “finished”, because it’s less about fitting things in and more about making the room feel calmer to work in.

If you want help mapping this to your own space, or you’re weighing up furniture choices, you can contact us directly and discuss with our team the best solution for your office.

[yikes-mailchimp form="1" title="1" description="1" submit="Sign Up"]

14/03/2018 0 comments

Ergochair | Bespoke, Made to Measure Chairs

Post by Dave Butler

in Blog, Office Chairs, Projects

ErgoChair is a UK based company, set up in 2004 to fill a gap in the ergonomic office chair market

Until Ergochair, there were no ergonomic chairs on the market that could be specified to suit every individual. Even some of the best ergonomic chairs on the market could not offer complete support and comfort as they were not able to be tailored to custom requirements. For example, smaller framed people would not experience the complete benefit of a generic sized ergonomic chair as the varying supports would not correspond to the correct areas on the user's body. However, Ergochair's range provides more than just a good fit for the user. A vast range of advanced adaptations mean that they are able to create chairs suitable for a range of issues and conditions, including:

Amputeeism
Cerebral Palsy
Coccyx Pain
Core Stability Issues
Herniated or Prolapsed Spinal Discs
Hip Replacement
Fused or Painful Knee Joints
Differential Leg Lengths
Lumbar Pain
Multiple Sclerosis
Neck and Shoulder Pain
Pelvic Pain
Scoliosis
Thoracic Back Pain
Wheelchair Use/Restricted Mobility

Using a Unique Specification System called Easispec, our specially trained advisors will take a few simple measurements in order to create your bespoke chair "prescription". They will also discuss any suitable adaptations that will ensure your chair caters to your exact requirements. Adaptations include:

A Range of Armrests - from simple support to permanent contact rests for severe upper limb issues
Neck and Head Rests, Rolls and Supports
Foot Rings and Plates
Locks - Keep the Chair From Moving or Swiveling
Range of Inflatable and Reactive Support Cells Across the Backrest and Seat
Sculpted and Memory Foam Backrests
Coccyx Cut-Outs and Zones
Wave and Split Seats - for issues with lower limbs such as amputation or prothesis
Memory Foam Seats

If you would like to know more about Ergochair, or to book an assessment, please call 01293 510553 or email sales@waveoffice.co.uk

Explore the Ergochair products

[yikes-mailchimp form="1" title="1" description="1" submit="Sign Up"]

29/11/2017 0 comments

ENHANCE YOUR SIT/STAND EXPERIENCE

Post by Dave Butler

in Blog, Ergonomics

Making the choice to move to a sit/stand way of working can be quite an adjustment, but with the right equipment and accessories, it should be a more comfortable transition

Despite sit/stand desks being proven to be beneficial to health, well-being and productivity, if you're used to sitting at a desk for many hours, changing to sit/stand can be a challenge. The key is to build yourself up slowly, finding a rhythm of sitting and standing that works for you and gradually building your standing time up. As with any lifestyle change, jumping in head first and not pacing yourself can quickly cause you to give up and revert to what is familiar and comfortable. Alongside your increasing sit/stand schedule, there are several other products and accessories that can help you to make a smooth and comfortable adjustment. Standing Mat: These types of mats can help you to better control your posture, which in turn can help relieve aches and pains in the legs, feet, hips and back. They also make it easier to get used to spending time on your feet by providing a soft but supportive base. If you prefer to work in this position with your shoes off, they also provide a clean area for you to stand. Monitor Riser/Screen Mount: Raising your computer screen up to eye level is a crucial part of reaping the benefits of a sit/stand desk. If your monitor is too low, you will need to hunch or stoop to get a proper view, or you could even end up leaning. Postures of this type can cause painful problems with the neck, shoulders and upper back. Most risers also provide support to your wrists which can help to prevent RSI when typing. An added bonus of mounting or raising your screen is the extra desk space you gain for accessories, notes and files etc. Comfortable Footwear: Be aware that if you have been used to sitting at your desk, your choice of footwear may not have caused you any problems in the past. However, if you are trying to stay on your feet for longer, you may find that your usual shoes can cause pressure, pain and blisters. If possible, try to wear a soft sole shoe such as trainers to help you with your transition. You may even choose to remove your shoes for a period if this is appropriate. Ergonomic Chair: Preventing aches and pains and keeping your body moving doesn't need to stop when you need a break from standing. Ergonomic chairs are designed to help you to keep a proper posture and provide support to the parts of the body that require it the most. Some ergonomic chairs even come with a mechanism that keeps you active whilst you're sitting. This helps to keep you alert and productive and prevents stiffness and aches throughout the body. Foot Rest: Improve your posture further with the use of a footrest when you are sat down. A foot rest can help to prevent swelling in the legs and feet and relieve pressure in the hips by keeping your legs at a suitable angle. The Right Height Adjustable Desk: The above products and tips will all be wasted if you haven't got a sit/stand desk that works for you. There are plenty to choose from on the market and you should invest some proper time in choosing one to suit you and the way you work. From electric or manual height adjustable desks, to those that remind you when its time to stand up and keep track of burned calories for you, there really is a desk for everyone. Request to visit the dealers who you are interested in buying from so you can see the desk before purchasing. Some companies will even let you trial the desks at your own workplace to ensure you have the right fit. [yikes-mailchimp form="1" title="1" description="1" submit="Sign Up"]

27/09/2017 0 comments

WHICH PLANTS ARE BEST FOR MY OFFICE?

Post by Dave Butler

in Blog, Wellbeing

With urbanisation on the rise and a dependence on technology increasing, most of us have less time to relax and renew our mental and physical energy

Research has shown that incorporating elements of nature into the working environment can reduce blood pressure, heart rates and stress levels and can increase creativity, productivity and general mood. A quick and simple way to incorporate nature into the office is through the use of plants. There's a huge variety of plants with a range of benefits which require very little care. Here we take a look at the top eight plants for office spaces.

Snake Plant

Can last for weeks without water and tolerates heating and air conditioning very well. Doesn't require a lot of light.

Peace Lilly

Brings a tropical feel to your work space and tolerates air conditioning very well. Suitable for low-medium light. (Not recommended for use in home offices as this plant is poisonous for cats and dogs).

Rubber Tree Plant

Ideal for brightening up corners, this floor plant boasts large leaves & brings colour to the office. Requires watering once a week.

Aloe Vera

Can go for many weeks without water but requires plenty of sunlight. The plant helps to filter the air and the gel inside has cooling and healing properties.

Yucca

Can survive for several weeks without water and can grow fairly large with the right levels of light. This plant can grow into an eye catching feature, even in large spaces.

Croton

Can grow up to ten feet tall and the leaves of the plant often feature a variable and interesting pattern. Must get enough sunlight or these patterns will begin to fade.

Fatsia Japonica

A low maintenance, air purifying plant with dark green leathery leaves

Montsera Deliciosa

This plant has huge, eye catching leaves and creates a luxury tropical feel in any space. [yikes-mailchimp form="1" title="1" description="1" submit="Sign Up"]

Cookie	Duration	Description
cookielawinfo-checkbox-analytics	11 months	This cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category "Analytics".
cookielawinfo-checkbox-functional	11 months	The cookie is set by GDPR cookie consent to record the user consent for the cookies in the category "Functional".
cookielawinfo-checkbox-necessary	11 months	This cookie is set by GDPR Cookie Consent plugin. The cookies is used to store the user consent for the cookies in the category "Necessary".
cookielawinfo-checkbox-others	11 months	This cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category "Other.
cookielawinfo-checkbox-performance	11 months	This cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category "Performance".
viewed_cookie_policy	11 months	The cookie is set by the GDPR Cookie Consent plugin and is used to store whether or not user has consented to the use of cookies. It does not store any personal data.

Currency

Cart (0)

Archives

Did you know that one in four adults are classified as clinically obese?

This means that one in every four of your employees could be obese and require additional adjustments to support their comfort and overall wellbeing.

February is the British Heart Foundation's, National Heart Health Month and we are all encouraged to learn as much as possible about looking after our hearts

Diet

Exercise

Mental and Emotional Health

Training and Education

What temperature should my workplace be?

What if the weather makes it difficult or impossible to reach your workplace?

What about illnesses?

Have a system in place that allows employees to "reserve a desk"

Make sure ample storage solutions are available

Have awareness for how others work

Keep desks clean and tidy

Create spaces where staff can relax, socialise and collaborate

Interior design trends are clearly showing that kitchens are becoming the new domestic hub. This trend is now spilling over to the work place and it's easy to see why.

What makes a great space?

So, what can be done to lift spirits and make sure that staff well-being is cared for over the winter months?

On Stress Awareness Day, we look at some ways that stress at work can be managed

Although teachers are not necessarily sat down for as long as office workers, they are still just as susceptible to musculoskeletal disorders (MSDs)

What do teachers need to be aware of?

Solutions?

Is your classroom ergonomical?

Luckily, there are some simple things that you can do to care for student's musculoskeletal health

So, what can be done?

Do you really know what makes your staff tick?

Looking to buy height adjustable desks? Need some more information about the best types of sit/stand desks? Read on.

As a customer of ours since 2008, we were delighted to be able to assist this network company in making their new offices practical, welcoming and comfortable

Start With a Plan and Measure Carefully

Choose Multi-Functional Furniture

Use Vertical Space and Storage Solutions

Keep Layout Flexible for Different Uses

Experiment with desk layout ideas

Think about meetings without sacrificing desk space

Opt for Compact Seating and Desks

Maximise Light and Openness in the Space

ErgoChair is a UK based company, set up in 2004 to fill a gap in the ergonomic office chair market

Explore the Ergochair products

Making the choice to move to a sit/stand way of working can be quite an adjustment, but with the right equipment and accessories, it should be a more comfortable transition

With urbanisation on the rise and a dependence on technology increasing, most of us have less time to relax and renew our mental and physical energy

Snake Plant

Peace Lilly

Rubber Tree Plant

Aloe Vera

Yucca

Croton

Fatsia Japonica

Montsera Deliciosa

Why Choose Us

Information

Popular Categories